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  • Personal Assistant – Entry Level (m/f)

    The European Academy of Allergy and Clinical Immunology (EAACI) is an association of clinicians, researchers and allied health professionals, dedicated to improving the health of people affected by allergic diseases. Comprising 11’000 individual members and 52 National Societies, EAACI is the primary source of expertise in Europe for all aspects of allergy. The EAACI is a non-profit organisation based in Zurich, Switzerland, with an operational and international team of ten employees.

    We are looking for a highly motivated and team-oriented  

    Personal Assistant – Entry Level (m/f)
    (100% permanent basis)

    This position is an exciting opportunity to strengthen your skills in a dynamic and fast-paced international environment whilst expanding your area of expertise. The Personal Assistant reports directly to the Executive Director and works closely with the Headquarters teams as well as with other stakeholders in a matrix organisation.

    Key responsibilities:
    • Provides full secretarial support to the Executive Director for all administrative duties
    • Organises business travel, accommodation and travel plans for Executive Director and HQ
    • Assists with preparation of budget overview and accounting reports to the Executive Director
    • Processes and monitors invoices, corporate credit cards and reimbursement submissions for Executive Director
    • Responsible for office supplies - management and ordering

    Profile:
    • Completed KV apprenticeship – preferable also 1-2 years additional office assistant experience
    • Excellent organisation and co-ordination skills
    • Basic knowledge of accounting and budget control
    • Good communication and presentation skills, with the ability to engage effectively with internal and external “customers” at all levels
    • Open minded team player with cooperative attitude, adaptable and flexible, works well under pressure, well structured, independent, respectful, loyal and pro-active
    • Ability to establish and maintain good relationships with people at different hierarchical levels and professional background (employees, members, Board members and other stakeholders)
    • Proficiency required in Microsoft Word, Excel and Power Point
    • Excellent oral and written communication in English and German

    If you feel you meet the requirements, please send us your:
    • cover letter
    • complete CV
    • KV EFZ and/or references
    • salary expectation


    jobs@eaaci.org
    EAACI
    Dr. Peter Walther
    Hagenholzstrasse 111
    3rd Floor
    8050 Zürich
    Last updated: 28 May 2019
  • Congress & Events Officer (m/f) focus on mid-sized Events

    The European Academy of Allergy and Clinical Immunology (EAACI) is an association of clinicians, researchers and allied health professionals, dedicated to improving the health of people affected by allergic diseases. Comprising 11’000 individual members and 52 National Societies, EAACI is the primary source of expertise in Europe for all aspects of allergy. The EAACI is a non-profit organisation based in Zurich, Switzerland, with an operational and international team of ten employees.

    We are looking for a highly motivated and team-oriented

    Congress & Events Officer (m/f)
    focus on mid-sized Events


    The Congress & Events Officer is responsible for preparing, maintaining and reporting of the meeting budget, compliance and planning as well as the coordination of all aspects of the scientific programme
    and the logistics. In addition, the officer will closely collaborate with PCOs, DMCs and local suppliers.
    The officer reports directly to the Events and Education Manager, works closely with the teams of
    Marketing & Communications and Public Relations as well as with other stakeholders in our matrix
    organisation.

    Key responsibilities:
    • Collaboration in management of the meeting budget and reportings
    • Contribute in development and management of venue selection process (incl. venue site visits)
    • Selection and negotiation of meeting vendors and suppliers (PCOs, hotel, catering, AV, hostess
    agency, DMCs, etc.)
    • Facilitating a compliant environment for all EAACI Focused Meetings (up to 1500 participants) and other educational meetings
    • Organisation of logistics, scientific programmes and social programme
    • Handling of participants and faculty registrations
    • Setting up planning, coordination and monitoring of the exhibition floor services implementation
    • Contact person for on-site sponsors and exhibitors
    • Handling of local suppliers (venue, catering), inhouse constructions, signage, security, hostess, cleaning and first aid
    • Onsite management
    • Coordination of CME surveys
    • Production of printed matters and coordination of event app together with the Marketing team

    Profile:
    • Cross-cultural, international experience in congress and events management
    • Experience in working in an international/multicultural environment as well as in a professional medical society/association, non-profit organisation, pharmaceutical company or related suppliers
    • Minimum two years of professional experience in congress and event planning and execution
    • Excellent budget management skills and good understanding of budgetary process
    • Strong in project management, excellent organisational and co-ordinational skills
    • Experience in congress compliance is desirable
    • Able to manage multiple projects at the same time across a calendar of events
    • Experience in working with exhibitors, suppliers and sponsors
    • Open minded team player with cooperative attitude, adaptable and flexible, works well under pressure, well structured, independent, respectful, loyal and pro-active
    • Willingness to participate in weekend assignments at international events and congresses
    • Excellent oral and written communication in English, any other European language is an asset

    This position is an exciting opportunity to further develop your skills in a dynamic and fast-paced environment.

    If you feel you meet the requirements, please send your application to jobs@eaaci.org

    Minimum information required is:
    - cover letter
    - complete CV
    - visual Preferences (presentation of events you have organized)
    - salary Expectation

    EAACI
    Hagenholzstrasse 111
    3rd Floor
    8050 Zürich
    +41 44 205 55 33
    http://www.eaaci.org

    apply now

    Click here to download the job description in pdf format.
    Last updated: 10 April 2019