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  • Congress & Events Officer (m/f) focus on Annual Congress

    The European Academy of Allergy and Clinical Immunology (EAACI) is an association of clinicians, researchers and allied health professionals, dedicated to improving the health of people affected by allergic diseases.

    Comprising over 11’000 individual members and 52 National Societies, EAACI is the primary source of expertise in Europe for all aspects of allergy.

    The EAACI is a non-profit organisation based in Zurich, Switzerland, with an operational and international team of ten employees.

    We are looking for a highly motivated and team-oriented

    Congress & Events Officer (m/f)
    focus on Annual Congress


    The Congress & Events Officer is responsible for preparing, maintaining and reporting of the annual congress budget, compliance and planning as well as the coordination of all aspects of the congress related meetings inclusive networking events. In addition, the officer will closely collaborate with PCOs, DMCs and local suppliers. The officer reports directly to the Annual Congress Manager, works closely with Marketing & Communications and Public Relations as well as with other stakeholders in our matrix organisation.

    Key responsibilities:
    • Responsible for organising of congress related meetings and networking events
    • Facilitating a compliant environment for all EAACI congresses and events
    • Collaborates in management of the annual congress budget, contracts, invoices and negotiations with partners (PCOs and DMCs) and suppliers
    • Managing the session room allocation
    • Support the Annual Congress Manager with data collection for annual congress budget and presentations
    • Setting up, planning, coordination and monitoring of the exhibition floor services implementation
    • Responsible of subprojects for the annual congress in collaboration with congress suppliers and relevant HQ team members
    • Handling of local suppliers (venue, catering), inhouse constructions, signage, security, hostess, cleaning and first aid
    • Monitor the congress reimbursement
    • Onsite management
    • Writing meeting minutes

    Profile:
    • Cross cultural, international experience in congress and events management.
    • Bachelor’s degree in international Business Administration preferably with specialisation in Congress  & Event Management or equivalent
    • Minimum three years of professional experience in congress & event planning and execution with over 5’000 attendees
    • Excellent budget management skills and good understanding of budgetary process
    • Strong in project management, excellent organisational and co-ordinational skills
    • Experience in congress compliance is desirable
    • Able to manage multiple projects at the same time across a calendar of events
    • Experience in working with PCO, suppliers and sponsors
    • Experience in working in an international/multicultural environment as well as in a professional  medical society/association, non-profit organisation, pharmaceutical company or related suppliers
    • Open minded team player with cooperative attitude, adaptable and flexible, works well under  pressure, well structured, independent, respectful, loyal and pro-active
    • Willingness to participate in weekend assignments at international meetings, events and congresses
    • Excellent oral and written communication in English and at least one other European Language

    This position is an exciting opportunity to further develop your skills in a dynamic and fast-paced environment.

    If you feel you meet the requirements, please send your application to jobs@eaaci.org

    Minimum information required is:
    - cover letter
    - complete CV
    - visual Preferences (presentation of events you have organized)
    - salary Expectation

    EAACI
    Hagenholzstrasse 111
    3rd Floor
    8050 Zürich
    +41 44 205 55 33
    http://www.eaaci.org

    apply now

    Click here to download the job description in pdf format.
    Last updated: 11 April 2019
  • Congress & Events Officer (m/f) focus on mid-sized Events

    The European Academy of Allergy and Clinical Immunology (EAACI) is an association of clinicians, researchers and allied health professionals, dedicated to improving the health of people affected by allergic diseases. Comprising 11’000 individual members and 52 National Societies, EAACI is the primary source of expertise in Europe for all aspects of allergy. The EAACI is a non-profit organisation based in Zurich, Switzerland, with an operational and international team of ten employees.

    We are looking for a highly motivated and team-oriented

    Congress & Events Officer (m/f)
    focus on mid-sized Events


    The Congress & Events Officer is responsible for preparing, maintaining and reporting of the meeting budget, compliance and planning as well as the coordination of all aspects of the scientific programme
    and the logistics. In addition, the officer will closely collaborate with PCOs, DMCs and local suppliers.
    The officer reports directly to the Events and Education Manager, works closely with the teams of
    Marketing & Communications and Public Relations as well as with other stakeholders in our matrix
    organisation.

    Key responsibilities:
    • Collaboration in management of the meeting budget and reportings
    • Contribute in development and management of venue selection process (incl. venue site visits)
    • Selection and negotiation of meeting vendors and suppliers (PCOs, hotel, catering, AV, hostess
    agency, DMCs, etc.)
    • Facilitating a compliant environment for all EAACI Focused Meetings (up to 1500 participants) and other educational meetings
    • Organisation of logistics, scientific programmes and social programme
    • Handling of participants and faculty registrations
    • Setting up planning, coordination and monitoring of the exhibition floor services implementation
    • Contact person for on-site sponsors and exhibitors
    • Handling of local suppliers (venue, catering), inhouse constructions, signage, security, hostess, cleaning and first aid
    • Onsite management
    • Coordination of CME surveys
    • Production of printed matters and coordination of event app together with the Marketing team

    Profile:
    • Cross-cultural, international experience in congress and events management
    • Experience in working in an international/multicultural environment as well as in a professional medical society/association, non-profit organisation, pharmaceutical company or related suppliers
    • Minimum two years of professional experience in congress and event planning and execution
    • Excellent budget management skills and good understanding of budgetary process
    • Strong in project management, excellent organisational and co-ordinational skills
    • Experience in congress compliance is desirable
    • Able to manage multiple projects at the same time across a calendar of events
    • Experience in working with exhibitors, suppliers and sponsors
    • Open minded team player with cooperative attitude, adaptable and flexible, works well under pressure, well structured, independent, respectful, loyal and pro-active
    • Willingness to participate in weekend assignments at international events and congresses
    • Excellent oral and written communication in English, any other European language is an asset

    This position is an exciting opportunity to further develop your skills in a dynamic and fast-paced environment.

    If you feel you meet the requirements, please send your application to jobs@eaaci.org

    Minimum information required is:
    - cover letter
    - complete CV
    - visual Preferences (presentation of events you have organized)
    - salary Expectation

    EAACI
    Hagenholzstrasse 111
    3rd Floor
    8050 Zürich
    +41 44 205 55 33
    http://www.eaaci.org

    apply now

    Click here to download the job description in pdf format.
    Last updated: 10 April 2019
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