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EAACI Section Bylaws

From the EAACI Bylaws

3) EAACI SECTIONS

In order to strengthen the influence of EAACI on the work of the main clinical specialities where allergy and clinical immunology is of importance, EAACI has decided to form Sections. Sections will co-ordinate and represent the activities of all EAACI members and EAACI affiliates who have expressed a wish to join the Section and will act as a focus and point of contact for relevant specialty societies and non-members.

a. A Section should represent an area of clinical interest such as Dermatology, Paediatrics, etc. The establishment of a section is approved by the General Assembly, after proposal of the EAACI Executive Committee.
b. The purposes of the Sections are to encourage membership of EAACI from relevant areas, to relate to European and national societies of relevant areas, to promote an understanding of the importance of allergy within those societies, to advise the ExCom on matters of policy within the relevant areas, to advise the SPC on the development of relevant programmes, to promote Europe-wide co-operation in scientific and clinical research in the relevant areas, and to suggest task forces and scientific sessions within their areas.
c. Any EAACI Member can propose that a Section be formed, but the decision to form a Section is taken by the EAACI Executive Committee.
d. Membership of a Section is restricted to EAACI Members, Junior Members, Affiliate Members and Junior Affiliate Members.
e. A Section is governed by a Board which has seven members including chairman and secretary. The Chairman of a Section Board is proposed to the General Assembly by the EAACI Executive Committee, after nomination by the Section Board. A section chairman normally serves one term (two years).
f. The Section Chairman is a member of the ExCom with voting rights and is elected for a two-year period. Section Chairmen may be re-elected once to the same post.  Their chairmanship should preferably be preceded by one period as a board member.  The Chairman of any new Section created by the ExCom between Congresses will be an adjunct member of the ExCom until a formal election is made by the General Assembly.  If the Chairman of the Section Board is unable to attend an Executive Committee meeting, the Section Board may nominate an alternate, but without voting rights.
g.  The nomination of the board officers shall take place during the section business meeting that is to be held in between the annual congresses – no later than three months prior to the annual congress. 
h. The Section Board is elected by the Section members for the same period.  No more than three of the ordinary Board members can be re-elected for a second two-year period.  No person may remain as a Board member for a continuous period of more than 6 years (including periods as ordinary Board member, Secretary and Chairman).  Additional years, due to a decision to create a Section being taken at a Congress when the Executive Committee is not being elected, are not counted.
i. Nomination and Election of new candidates to the Section Board: any member of the section is eligible to be nominated; a nomination should be endorsed by two other members of the section; nominees should provide detailed information of clinical & scientific background. Before proceeding to an election, nominations should be approved by the existing board according to the following guidelines: geographical representation, representation of section spectrum of interests, gender representation, academic curriculum and experience. A maximum of 3 candidates should be put up for election per position. The CV and background information of candidates will be placed on the section website, and an e-mail sent to all members of the section will announce the opening of election process. Voting will be done using the EAACI website, with appropriate security. The names of the successful candidates will be communicated to the section board and to all candidates once available, and then officially announced during the section business meeting at the annual congress.
j. Re-election of ordinary board members for a second term: Board members wishing to be re-elected for a second term do not have to be nominated again but have to be re-elected by the same election process as new candidates 
k. If there is a European society with a field of interest overlapping with the Section, it may be appropriate to reserve one of the seats in the Section Board for a representative nominated by that society.  If so, the Section should have a representative on the Board or Executive Committee of the society in question.
l. There may be EAACI members from one country both in the EAACI Executive Committee and on the Board of one or several Sections, but consideration should be paid to maintaining a wide national representation among the Section Boards.
m. Individual EAACI members can participate in business and scientific meetings of several Sections, but can only be members with voting rights or Board member of one Section.
n. The Section Board nominates a Section Secretary from amongst the Board members.  The Secretary’s nomination has to be confirmed by the EAACI Executive Committee.  The Secretary holds office for two years and may be re-elected once to the same post, subject to the limit of six years on the Board.  The Secretary of a Section is ex officio a member of the EAACI Scientific Programme Committee to represent the interests of the Section.  If the Section Secretary is unable to attend a Scientific Programme Committee meeting, the Section Board may nominate an alternate.
o. The Section Board members are expected to keep in communication by telephone/electronic means and are expected to hold one Board Meeting in between the annual EAACI congresses.  However, the Annual General Meeting of the Section Board should be held during the EAACI Congress.
p. Each Section is expected to arrange a business meeting for its members during each EAACI Congress.  A suitable room will be offered at the cost of the congress.
q. A Section can ask the Executive Committee to approve the establishment of a Task Force to work on a specific project for a given time.
r. The scientific activities of a Section should be channelled through the EAACI Scientific Programme Committee.  Each Section is encouraged to propose programmes for one or more Main Symposia at each EAACI CongressThe final decision on the congress programme rests with the EAACI Scientific Programme Committee which has the power to reject or modify the section’s proposal.
s. The EAACI Executive Committee should rely on the expertise of the Section in matters of interest to the Section.
t. The Section should rely on the EAACI Executive Office and the EAACI BoO for all matters of general interest to EAACI.
u. A small budget should be granted to a Section for administrative expenses including mailing costs, telephone conferences and a Board meeting between EAACI annual congresses.  A separate by-law regulates how section budgets can be utilised.