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Abstract Instructions

| Poster Session Poster | Discussion Session | Oral Abstract Session |

INSTRUCTIONS FOR POSTER PRESENTATION

Location
The poster exhibition will be held in the Banquet Hall or in the Corridor to the Auditorium. Your poster board will be marked with the number given in your personal e-mail notification. This number will remain the same both in the Final Programme and in the Abstract Book. Please note that you should use the poster number indicated in your notification and not the serial number indicated earlier.

Time
Posters will be displayed in three groups, Poster Group 1, 2 and 3

Poster Group 1 - Sunday 8 June (394 – 474 in Corridor to Auditorium and 475 – 814b + 1725 – 1775 in Banquet Hall)
• Posters will be displayed 10.00 - 17.30
• Poster should be mounted 08.00 - 10.00
• Poster must be removed on 17.30 - 19.00
Presenting authors in Poster Group 1 should be present by the poster during lunchtime on Sunday 8 June from 12.00 to 13.30

Poster Group 2 - Monday 9 June (815 – 891b + 1776 – 1800 in Corridor to Auditorium and 892 to 1259 + 1801 - 1821 in Banquet Hall)
• Posters will be displayed 10.00 - 17.30
• Poster should be mounted 08.00 - 10.00
• Poster must be removed 17.30 - 19.00
Presenting authors in Poster Group 2 should be present by the poster during lunchtime on Monday 9 June from 12.00 to 13.30

Poster Group 3 - Tuesday 10 June (1260 – 1353 in Corridor to Auditorium and 1354 – 1700 + 1822 – 1851 in Banquet Hall)
• Posters will be displayed 10.00 - 17.30
• Poster should be mounted 08.00 - 10.00
• Poster must be removed 17.30 - 19.00
Presenting authors in Poster Group 3 should be present by the poster during lunchtime on Tuesday 10 June from 12.00 to 13.30

Make sure to remove all poster-mounting material from the board. The Congress staff will remove posters not taken down on time. However, the Congress Organisers will not take any further responsibility for the material.

Poster Material
The maximum size of your poster should be 85 cm (width) x 120 cm (height), portrait style. The poster board is made of laminated panel. Your poster number will be displayed with large printed figures in a corner of the poster board. Your poster material should be attached on the surface by double-sided tape, which will be provided by the Congress staff at the poster exhibition desk in the poster exhibition area.

Text layout
Give a short and comprehensive review of the basic items of your study. Dividing your text into several but clearly delineated paragraphs and sections such as Introduction or Aim of Study, Materials and Methods, Result-Conclusions can do this. Remember that it is easy to start reading a paragraph of six lines and that most people avoid one with 30. Your poster text should be enlarged so that it can be read at a distance of about one meter.

Illustration layout
Drawings, diagrams and photos are extremely helpful and often necessary to display results and conclusions. Make sure that your illustrations are easy to understand; do not overload any chart or drawing with information.

INSTRUCTIONS FOR POSTER DISCUSSION SESSION PRESENTATIONS

Mounting and Removal
Your poster should be mounted 2 hours before the session starts. Posters should be removed directly after the session. Make sure to remove all poster-mounting material from the board. The Congress staff will remove posters not taken down on time. However, the Congress Organisers will not take any further responsibility for the material.

Times and way of presentation
The poster discussion session is running for 90 minutes in total, but the poster will be available in the room for at least two hours before the start of the session. During the first 45 minutes of the session, the poster presenters will be manning their posters, and during the last 45 minutes the chairpersons coordinate a general discussion based on the posters.

The abstract presenters will have the opportunity to summarise their findings in one or two minutes, and may show ONE overhead* to illustrate their findings.

The chairpersons may coordinate the discussion in any order or structure, depending of what may be considered to be natural for that session and the posters presented. There will be 12-15 short presentations in each session.

In addition, all presenters are asked to prepare a poster which will be displayed in the session room. The posters should be mounted in the morning before 08.30 (if the session starts at 10.30) or before 13.00 (if the session starts at 15.30) on the day of presentation, and the session room will then be open for poster viewing until the poster discussion starts. You may also prepare handouts of your poster in A4 format for distribution during the poster discussion session.

*An overhead projector transparency is physical, not digital, with the measurements of a normal piece of paper. Both american size (8,5x11 inches) and European (A4, 20x30 cm) works fine. The technique is to place the transparency on a projector, and lighten it from underneath. The image/text on the transparency will then be shown and enlarged on the wall.

Poster Material
The maximum size of your poster should be 85 cm (width) x 120 cm (height), portrait style. The poster board is made of laminated panel. Your poster number will be displayed with large printed figures in a corner of the poster board. Your poster material should be attached on the surface by double-sided tape, which will be provided by the Congress staff at the poster exhibition desk in the poster exhibition area.

Text layout
Give a short and comprehensive review of the basic items of your study. Dividing your text into several but clearly delineated paragraphs and sections such as Introduction or Aim of Study, Materials and Methods, Result-Conclusions can do this. Remember that it is easy to start reading a paragraph of six lines and that most people avoid one with 30. Your poster text should be enlarged so that it can be read at a distance of about one meter.

Illustration layout
Drawings, diagrams and photos are extremely helpful and often necessary to display results and conclusions. Make sure that your illustrations are easy to understand; do not overload any chart or drawing with information.

INSTRUCITONS FOR ORAL ABSTRACT SESSION PRESENTATIONS

The abstract presenters will hold an oral presentation on approximately for 8 minutes + discussion (4 minutes). PowerPoint projection will be available in all session halls. Overhead projection, slide projection or flipchart is not available. There will not be any posters.

Instructions for powerpoint presentations

PowerPoint is the only communication tool available in all session halls. Overhead projection, slide projection or flipcharts is not available.

1. Speakers are kindly asked to observe that only computers provided by the congress may
be used for showing your presentations. All PowerPoint presentations must be handed in
at the preview centre.

2. All presentations are loaded into a PowerPoint handling system that will store and
distribute your presentation to the session hall in time for your session.

3. All PowerPoint presentations should be handed in the day before the session.
4. 2 hours before the sessions starts, the PowerPoint server will be locked and may no
longer accept any editing of the presentations handed in.

5. Please check your presentation carefully on the preview room computer assigned by the
staff before the final sign off.

6. The professional staff of the preview centre will load your presentation into the system so
that it will be available on the computer in your session hall when you come to speak.
7. If you are doing more than one speech during the congress, you may upload all your
presentations at the same time and they will be sent to their corresponding session halls
at the time of your sessions.

8. The PowerPoint handling and distribution system is optimized for MS PowerPoint 2007
(Office 2007) and “*.pdf” (Adobe Acrobat)-files. The uploading of “DVD-Movies” is not
supported.

9. The supported data media are: CD, DVD (as Data-storage-medium) and USB-Memory
(Stick).
All needed files - also the movie files!!! – have to be on the data media.
Presentations can also be taken off speakers notebooks at the Preview centre.

10. The fonts that are used in the presentations should be „Latin-based fonts“. If the speaker
needs special fonts, they should be stored as „embedded fonts“ with the presentation
(File -> save as „name of presentation“ and under „tools“ ->save options mark the
checkbox „embed True type fonts“ and select „embed all characters“).

11. When using mathematical symbols please use these which are available under Latin
fonts (unicode or DOS: Western Europe). These can be shown without any problems in
Office 2007.

12. As format for embedded movies “MPEG2 – movies” are preferred (but can also be *.avi,
*.wmv ). If Codecs are used, the Code package DIVx in the current version, which can be
found under http://www.divx.com/, should be chosen.

13. Presentations should be saved as „*.ppt“ ( = PowerPoint) or „*.pps“ (=PowerPoint
Slideshow) – file and movies as separate files on the data media.

14. The computers and projectors will be set up and optimised for 1024 x 768 resolution
(ratio 4 : 3).

SPEAKERS PREVIEW ROOM
The Speakers' Preview Room is located in the VIP Room on the M1 Level of the Convention Centre.

The opening hours are:
Saturday 7 June 07.00 – 19.30
Sunday 8 June 07.00 – 18.00
Monday 9 June 07.00 – 18.00
Tuesday 10 June 07.00 – 18.00
Wednesday 11 June 08.00 – 13.00

Report to the preview room as soon as possible but no later than 2 hours before your lecture – if possible even the day before your lecture. Please test run your presentation in the preview room making sure that you presentation is to your satisfaction before you hand it in to the preview room staff. Your PowerPoint presentation will be downloaded on the venue network to be viewed in the session hall. The PowerPoint presentation will be deleted after the session. Computer discs will be given back in the breaks between sessions.






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